Role Description:

The Director of Social Media is responsible for posting monthly events, announcements, PDD information and other relevant events to LinkedIn and Facebook. The Director must be comfortable with the basic functions of posting to LinkedIn and Facebook.

Roles and Responsibilities:

• Post Monthly events with speaker information as well as registration information
• Share biographies or videos of featured speakers
• Include links to registration for all events when applicable
• Respond to requests from individuals that result from social media posts, including connecting them with the correct Chapter Director.

Time Sensitive Activities:

• Due to the nature of social media it’s important that postings are kept relevant. During the months when there are no monthly events there may be articles or items from PMI global that can be shared for content.
• The board may approve or ask for material to be published in the recruitment of volunteers.

Volunteer Requirements:

• Must serve the entire board year (August to May).

• Must be available to respond to ad hoc requests for communications.

Backup or Emergency Plan:

• In the event that the Director of Social Media cannot fulfill their role for an interim or extended period of time the Director should inform the VP of Communications ASAP and try to assist in finding a replacement volunteer.

Budget Line Item Responsibilities:

• None

Direct Reports

• None

Role Description:

The primary goal of this role is to be responsible for overseeing a program of social good projects, developing social good initiatives and strategies, and be a liaison to PMI Educational Foundation. They must also establish and then provide reports on multiple initiatives for their chapter.

Committment & Effort:

• Approximately 5–10 hours per month (dependent on client engagements)
  Includes monthly meetings with volunteer teams and preparing monthly reports

Roles and Responsibilities:

• Familiarize themselves with the Chapter Leaders’ Guide: Social Good Outreach
• Work with client relations manager to identify prospective projects
• Post, interview and invite volunteers to work on projects
• Coach and mentor the volunteer lead on the development of the project charter, schedule, and staffing
• Along with the chapter president and client relations manager approve each social good project charter
• Provide reports on multiple social good initiatives for their chapter
• Liaise with director of volunteers as required
• Manage all chapter volunteers engaged in social good projects
• Report on overall social good program status
• Attend and participate in chapter leadership meetings as requested

Backup or Emergency Plan:

• In the event that the Director of Social Good cannot fulfill their role for an interim or extended period of time, the VP of Outreach will select another director to take their place or perform the role.

Reports to:

• VP of Outreach

Role Description:

The Director of Membership Growth is responsible for addressing the needs of chapter membership growth and membership value delivery in accordance with chapter policies and bylaws.

Roles and Responsibilities:

• Assist VP of Membership with developing and implementing a chapter membership plan that ensures member growth and engagement, including the establishment of measurable goals and the monitoring of success metrics for appropriate action
• Customer Service
  • Answer general member/non-member information inquiries and other requests for assistance with membership and its benefits
  • Support and attend annual general meeting and all chapter meetings as appropriate
• Report on membership data
• Market Research
  • Review and analyze member satisfaction survey data and enhance membership benefits
  • Administer the Chapter Guest Pass program
  • Analyze and integrate survey feedback for inclusion in the strategic/operational planning
• Marketing and Member Engagement
  • Develop and implement membership welcome and support plan including the promotion of PMI and chapter membership value
  • Communicate member value through various delivery methods in alignment with the membership Benefits Package
  • Utilize membership marketing materials available through the PMI Marketing Portal
• Develop and implement succession and transition plan

Time Sensitive Activities:

• Annually – Review and update the Chapter Membership Plan
• Monthly – Perform Chapter Guest Pass process
• Monthly – Perform action items associated with new member recruitment

Volunteer Requirements:

• Generally expected to attend the majority of local chapter events.
• Generally expect to average 5 - 10 hours per month during the board year.

Backup or Emergency Plan:

• In the event that the Director of Membership Growth cannot fulfill their role for an interim or extended period of time the Director of Membership Renewal and/or the VP of Membership will take their place or delegate tasks as needed.

Reports To:

• VP of Membership

Position Overview

The primary responsibilities for the Audio and Visual (AV) Technician are set up, operate, and maintain audio and visual equipment for PMI-NEW events so that the events can be streamed (webcasted) to the Internet for our remote members (members unable to attend the monthly meeting in person). 

Initially, only the monthly meetings will be webcasted however the chapter might webcast additional events such as PDD, PMP classes, and workshops.

There will be at least 4 AV technicians – 2 technicians will be needed for each monthly meeting.  A schedule will be created for each AV technician.

The AV technician should have a diploma or degree in audio visual technology (or have been trained on AV technology).  Knowledge of camera and lighting techniques and webcast (streaming) software is essential.

Roles and Responsibilities

• Pickup equipment from the storage location before each meeting.  The storage location has not been determined however the chapter might store the equipment at a heated storage location on Route 41 or at the venue
• Arrive at least 1.5 hours before the speaker’s presentation and setup/test equipment and verify that there is a reliable Internet connection.  Equipment incudes camera, microphone, cabling, tripod, and laptop computer
• Setup laptop to stream event to Internet
• Troubleshoot technical issues and work with the venue’s staff to ensure a smooth webcast experience for our remote members
• Run equipment during the speaker’s presentation.  Although the majority of the event will be the filming of the speaker, audience participation may also be filmed.
• Breakdown and return equipment to storage location
• If any equipment is malfunctioning, arrange to have the equipment repaired or replaced.

Volunteer Requirements

• Yearly terms – January to December however the meeting schedule is usually from September to April (approximately 7 meetings per year)
• Generally expect to average 3 hours per month

Reports to

• Director of Speaker Selection and Programs

Description

The Speaker Selection Committee (SSC) is a team of 4 to 6 volunteers – but split into 2 groups. One group consists of two (2) volunteers that focus on selecting speakers for the monthly events. The second group focuses on selecting speakers for the PDD.

The reason we split the committee into 2 groups is because selecting speakers for PDD requires the committee members’ full attention from October thru January – and it was difficult for committee members to handle both monthly meetings and PDD. However the 2 groups work together to ensure there are no repeat speakers among PDD and monthly meetings during a given year. In addition, if it is determined that a speaker is better suited for PDD (or better suited for a monthly event), the committee can share information with the other group.

Commitment & Effort

• 1-year term
• Expect to average 2-3 hours per month (depending on position)

Roles and Responsibilities

The Director of Speaker Selection and Programs maintains a database of speakers and maintains the schedule for monthly meetings – which assist the SSC.

Attend SSC meetings.

Reference and follow the “Speaker Selection Process” document.

Stay within budget.

For a member of the monthly meeting group:

• In May/June, you will be assigned 3 to 4 monthly meeting for the next meeting cycle (September thru April) with a PDU area (such as technical, strategy, or leadership).
• Research and engage a speaker for each one of your assigned months at least 2 months before the event
• Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website

For a member of the PDD group:

• In October/November, you will be assigned 3 to 4 sessions for the PDD with a PDU area (such as technical, strategy, or leadership).
• October thru January, research and engage a speaker for each one of your assigned sessions.
• Consolidate the speaker’s information and forward to the Director of Speaker Selection and Programs so that the information can be uploaded to the Website

Activities & Deliverables

For a member of the monthly meeting group:

• Ensure all speaker-related documents are completed (and uploaded to the Website for registration) 2 months before the event

For a member of the PDD group:

• Ensure all speaker-related documents are completed (and uploaded to the Website for registration) by February 1st

Backup or Emergency Plan:

• In the event one of the SSC positions become vacant, another member of the SSC teak will take their place.

Reporting Relationships:

• Director of Speaker Selection and Programs

Description

Responsible for Academic Outreach, developing a strategy, and implementing programs that form sustainable partnerships and yield mutual benefits for the Chapter and tertiary/higher educational institutions.

Commitment & Effort

• Generally expect to average 4-5 hours per month during the board year.
• Attend regularly scheduled outreach team meetings/conference calls and selected meetings

Roles and Responsibilities

• Work with the Chapter’s Board of Directors and Chapter partner to develop an overall strategy and plan with objectives for outreach and provide training/mentoring partnerships with local academic institutions to support the objectives of the Chapter and PMI Global
• Develop and implement innovative programs with academic institutions to support academic outreach strategy
• Develop metrics to measure success of academic outreach programs
• Monitor activities of academic outreach volunteers assigned to manage the program
• Maintain a record of local academic contacts
• Utilize PMI academic outreach resources to support designated outreach activities (found on the Marketing Portal)
• Report monthly progress to the VP of Outreach and for the annual Chapter business planning with Chapter partner
• Responsible for making local academic institutions aware of PMI and the benefits of Chapter support, and PMI products/programs/initiatives relevant to an academic audience
• Responsible for identifying and developing programs to involve, develop, engage and manage academic stakeholders
• Help to develop, document, and maintain the role and responsibilities of the position to meet changes in the as conditions change,
• Enhance executive-level awareness of academic outreach programs that should be considered for the Chapter and its members

Backup or Emergency Plan:

• In the event that the Director of Educational Outreach can not fulfill their role for an interim or extended period of time the VP of Outreach will identify a replacement

Budget Line-item Responsibilities:

• Outreach

Reporting Relationships:

• The Director of PM2 reports up to the VP of Outreach

Description

The Director of Mentorship is responsible for administering the Mentorship program. In this role the Director of Membership is responsible paring and monitoring Mentor-Mentee relationships.

Commitment & Effort

• Attend regularly scheduled outreach team meetings/conference calls and selected meetings
• Expect to average 4-5 hours per month during the year.
• Roles and Responsibilities
• Report summary of mentorship program monthly
• Produce mentorship announcements as needed
• Check in with Mentorship participants, validate success and solicit improvements
• Receive, review and approve Mentor applications
• Receive, review and approve Mentee applications
• Pair Mentors and Mentees
• Present ideas and plan for program improvements over time
• Support general outreach to the community to advertise and help grow interest and participation
• Support other Chapter goals as it relates to the mentoring program

Backup or Emergency Plan:

• In the event that the Director of Mentorship cannot fulfill their role for an interim or extended period of time, the VP of Outreach will select another director to take their place or perform the role.